For contractors in Houston, Texas
You know what a job sold for. Do you know what it cost? We chase every bill, card swipe and receipt onto the job that spent it, so you see which jobs make money and which don’t.
| Job | Contract | Cost to date | Margin |
|---|---|---|---|
| Kitchen, Oak Ave | $84,000 | $61,300 | 27% |
| Addition, Pine Ln | $212,000 | $198,400 | 6% |
| Whole home, Elm Ct | $146,500 | $151,900 | −4% Loss |
| Bath, Cedar St | $38,200 | $24,100 | 37% |
| Not on a job yet | — | $18,240 | Unplaced |
Bills, card swipes and receipts pile up in inboxes, trucks and gloveboxes. Most never reach a job. Here is how every one gets there.
Vendors, suppliers and your crews send bills and receipts to one mailbox we watch. Nothing waits in a glovebox.
Duplicate bills, reprints, statements and already-paid notices are caught before anyone pays twice.
Each cost goes to the project manager on that job, who codes it in a few taps. We follow up until every one is done.
Every month, a job-by-job report: what each job cost, what it earned, and what is still unplaced.
Underneath it allYour books, kept weekly and reconciled to every account, so the job numbers tie to the bank.
Flat by the month, never by the hour. Both plans code every cost to its job, every week. The difference is how often you get the job-by-job profit report: once a month with the close, or every Monday.
Tap a plan to compare
Add to either plan
The 72-hour close puts your books first in line. Closed and reconciled three business days after month end instead of by the 15th, so you see last month’s numbers while you can still act on them.
Also quoted: thirteen-week cash forecast · lender and surety packages
One file, the same every month, so you learn where to look. By the 15th, or three business days after month end with the 72-hour close. On Weekly, the job reports arrive every Monday too.
| What you get | Monthly plan | Weekly plan |
|---|---|---|
| Owner summary, three findings | Monthly | Monthly |
| Job-by-job cost report: every open job, cost and billing to date | Monthly | Every Monday |
| Costs not yet on a job, and who owes us an answer | Monthly | Every Monday |
| Finished jobs measured against the bid | Monthly | Every Monday |
| Work in progress, over and under billing | Monthly | Every Monday |
| Profit and loss, balance sheet | Monthly | Monthly |
| Receivables, with retainage held back | Monthly | Monthly |
I’m Andrew Wilson. I’ve spent [X] years keeping books for Houston businesses in QuickBooks Online and Desktop, including contractors running Buildertrend.
I started True Cost Financial to do one thing well: put every cost on the job that spent it, so owners can see which work pays. You work with me directly, and I review every report before it reaches you.
One-time setup
Quoted after the true cost check, based on what needs work:
Every dollar a job actually took, on the job that spent it: materials, subs, labor, fees. Not buried in overhead and not left uncoded.
A QuickBooks Online connection, or an export of the last twelve months. We build the snapshot from that.
No. We record, flag and report. You approve and pay every bill, and we never hold access to send money.
Your documents are stored with services hosted in the United States and seen only by our team. You own your books, your documents and your job history, and they go with you if you ever leave.
Yes. We set it up to agree with QuickBooks, then match bills, purchase orders, invoices and change orders job by job every month.
By the 15th, or three business days after month end with the 72-hour close. If answers to our weekly question list come in late, the file still ships on time with those items marked open.
No. We keep the books and the job costs. Your payroll provider and tax preparer get clean, closed books to work from.